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Welcome to the Enrollment Services site for College of Arts and Sciences at Georgia State University. The site is used by A&S academic and administrative units to develop the course schedule, monitor enrollment, and related functions.
This help guide provides you with an overview of each section and gives you access to college and university policies and procedures relating to enrollment. The guide is updated regularly to highlight new features and address issues identified by system users.
Additional help sections of the site include the following:
The Schedule Review section includes tools for monitoring enrollment in your unit's course offerings.
The section includes the following:
The Users section includes a list of all college and university personnel with login access to the Enrollment Services site. If you are not listed but should have access, please contact the site administrator at jmedlock@gsu.edu.
In consultation with departments, the college assigns each course a primary curricular role (PCR) code based on its function in the major (or in multiple programs). For courses that have multiple roles, the function that has the broadest impact on student progress and enrollment will be used as the PCR. Options are as follows:
Departments use the Schedule Builder forms in this site to prepare each schedule proof and to request section additions, changes, or discontinuations after the course schedule has posted to PAWS.
Requests for specific classroom technology/media are also submitted through this site.
The sections that follow provide an overview of the components of each update form.
Much like with previous processes, departments will revise the schedule in phases, with a schedule proof submitted to the college schedulers at the end of each phase.
The steps leading up to proof submission in the Schedule Builder are as follows:
Any currently active term can be selected from the left filter bar. The term number corresponds to terms as follows:
The course subject/prefix cannot be edited along with all of the other schedule request items. Instead, it is selected from the list of courses or course sections on the previous pages.
The course number cannot be edited along with all of the other schedule request items. Instead, it is selected from the list of courses or course sections on the previous pages.
Schedule updates fall into three categories or types:
The type of update you are submitting is indicated in the Course & Type area.
The Course Reference Number (CRN) is the primary identification number for a specific course section. When you submit a course addition request, a temporary CRN will be generated. Once the college schedulers create the new section in the Banner system, the official CRN will be established. Once your scheduler has completed the request, she/he will add the new CRN number and other relevant info.
If you are adding new sections of a course with a lecture and lab/support session, then you can use the temporary CRN to connect the requests. Just request the lecture (01) component first, and then when you next request the lab (02 or 03) session, manually add the temp CRN from the lecture request. This will let the college schedulers know to create the two together with the same official CRN.
If you need to make a simple request or need to clarify information included in any of the other areas, please use the space provided.
Occasionally, you may need to use a different version of your standard course title in the course schedule. For example, Honors courses may add "HON" to the beginning of a course title. You can use the Quick Notes area to provide alternate titles. The alternate title is limited to 30 characters.
In some cases, a course section may have separately scheduled days and times for lectures and for labs or other support sessions. Lectures are normally designated with the 01 code, and labs or support sessions with 02, 03, etc. Changes to each section session can be submitted separately through this system.
The session type is visible within the Schedule View but it cannot be changed from a lecture to lab, lab to lecture, etc. You can copy an existing session of the same type to create a new session or you can select the session type when adding a new section through the Add Section tool.
The three-digit section number helps to distinguish an individual section when multiple sections of the same course are offered. When you submit a section add request, a temporary section number will be generated. You can subsequently update the number if you wish to improve section sequencing.
Each term configuration has a designated code in the Banner system. Current codes in use are as follows:
If requesting a part of term exception, please provide details in the Additional Instructions area.
To remove a section from the schedule during the proof process, you can just change the status to D (Deactivate).
To deactivate a course after registration has begun, however, please work with your Enrollment Services rep to notify students of the change and inform them of any alternative registration options.
You can request that a new or existing course section be hidden from the schedule (not visible to students through PAWS). This may be a good strategy for managing enrollment in a course with multiple sections. Some sections can be hidden, and only opened when other sections are full or filling. The college schedulers may hide sections as well when a classroom change is pending or other adjustments are in process.
You can use this area to request departmental authorization for registration in a section.
The maximum number of students who can enroll in a section is the course limit. This may be distinct from the maximum capacity of the classroom, which could be larger (but should never be smaller) than the course limit.
This field should be used for the limit of this specific section only. Use the cross-lists (XLST) area changes to any cross-listed sections. For cross-listed courses, the limits of each component section make up the overall cross-list limit. Changes to the limits of cross-listed sections and the overall total can be requested in the space provided. Please use the Quick Notes section to provide additional information.
In the XLST area, you can enter an existing or proposed cross-list code to tie multiple sections together. The system automatically generates the next value using a standard code development protocol (i.e., first two letters of dept name along with iterating two-digit number.
Where current cross-lists exist, links to the connected sections are provided.
In consultation with departments, the college assigns each course a primary enrollment role (PER) code based on the function in the major (or in multiple programs) that has the most influence on enrollment. Options are as follows:
A listing of the PCRs for current courses is available https://casportal.gsu.edu/common/pcr.php?project=curr.
For courses that have an approved range of credit hours, the Credit Hours area can be used to designate the hour value for the specific section.
When the section should be scheduled with a range of hour values (e.g., 3-6), please chose "V/Variable" from the drop-down options.
Otherwise, the current CH value cannot be changed. In either case, the credit hours determine the clock schedule options available in the Days and Times drop-down list. If changing the variable hour value, save the request to refresh the list.
You should normally only request days and times that conform to the current university clock schedule (available under Resources.
Please Note: Day and time changes to existing sections after the scheduled has posted to the web will require the current CRN to be discontinued and a new one created.
If requesting an exception to the clock schedule, please select "OFF-CLOCK" from the drop-down list and save your request as a draft. Once the page re-loads, you will have access to a new section with day(s) and begin/end times for off-clock schedules. Your college scheduler may request a justification for any off-clock request.
Normally, classrooms are assigned by the university based on the course limit, media needs, and other parameters requested. You should only use the Building & Room area if you are requesting a section be placed in department-controlled space (e.g., labs, computer classrooms).
You can use this area to indicate if student computer workstations will be needed for the section. Select "Yes" to requests an SWS classroom.
You can use this area to indicate if a teacher workstations will be needed for the section. Some classrooms that serve 24 or fewer students are not equipped with IWS. Select "Yes" to requests IWS if the total course limit is 24 or less.
You may use the Instructor(s) drop-down boxes to selected the primary instructor for the section, along with up to two non-primary instructors.
The total percentage of responsibility cannot exceed 100%, including sub-sections. For example, The percent for the primary instructor of an 01 lecture section may be 80%, with the percent of the lab instructor at 20%.
To look up instructor panther number and other ID information, go to the Instructor Search page, also accessible from the navigation bar above.
You may add brief explanatory comments for each section that will be available to students in PAWS. Comments are commonly used to indicate Freshmen Learning Community sections, special pre-term instructions, and course topics. HTML may no longer be used in comments.
Please be aware that in the PAWS, comments are not listed at the top level view of the course schedule. Students must click the "Class Details" button to see comments. Additionally, because much section info is also populated automatically in this area (i.e., cross-listed courses), we ask that similar info not be included in the section notes.
You can copy an existing section record to create a news section of the same course by selecting "Copy to New Entry" from the dropdown box in the far right column.
Once you have finished making edits to a section in the Schedule View, you can save as a draft or finalize by selecting the appropriate option from the drop-down box in the far right column. During the proofing process, you may change a final version back to draft if needed. However, after the schedule has been published, no further changes can be made to finalized requests.
If you need to cancel changes to a draft or delete a section add request, you can select "Revert to Original" from the drop-down list.
At each stage of the schedule update process, sections have a version code associated with them as follows:
The total waitlist count includes all students signed up for waitlists for each courses. The non-duplicated count excludes students from the count who are already registered for the course, and does not include duplicate requests for the remaining students on the list.